Contracting Policy
- Relationships with vendors are managed only through the Purchasing Department.
- Contract/agreement negotiations are only conducted by the Purchasing Department.
- No disbursements will be issued without the approval of the Purchasing Department through properly executed Purchase Orders issued prior to the delivery of goods or the performance of services.
- AltaPointe divisions, programs and locations will obtain the appropriate departmental authorization and contact the Purchasing Department prior to contacting vendors.
- Contract signing authority is limited to the designated AltaPointe Corporate Officers only.
- Vendors will adhere to AltaPointe terms & conditions. Any exceptions will need to be reviewed and may promote delays.
Price Parity Policy
- Vendors will provide pricing consistency across all AltaPointe divisions, programs and locations.
- Contracts facilitated by the Purchasing Department are applicable to all AltaPointe divisions, programs and locations.
Routine Order Form Policy
- The Purchasing Department is solely responsible for the addition, deletion, or changes to items on the routine order forms for office and janitorial supplies.
- The Purchasing Department will not add items where acceptable alternatives are currently in the AltaPointe Purchasing Department order guides.
- The Purchasing Department will not add items without the additional approval of the upper leadership when additional costs will be incurred.
Vendor Access Policy
- All vendors must follow each AltaPointe divisions, programs and locations; local access plan, which may include being escorted by AltaPointe staff.
- Local access plans should include a requirement for the vendor to stipulate the purpose of the visit and whether an advance appointment has been made.
- The AltaPointe Purchasing Department will assist managers of divisions, programs and locations to insure compliance with their vendor access plans.
No PO – No Pay Policy
- To ensure AltaPointe pay only for goods and services which have been properly ordered and authorized, invoices must contain a valid PO number for non-routine purchases.
- The vendor will receive a Purchase Order number from the Purchasing Department prior to any commitment made.
- Routine purchases for items such as office and janitorial supplies do not require a PO number.
