Welcome Vendors

Purchasing Department Guiding Ethical Values

AltaPointe’s Purchasing Department is charged with managing the relationships with our vendors, assuring them of a full and fair hearing, and maintaining a level playing field with respect to bids, proposals, agreements and contracts.

The Purchasing Department staff are held to a high ethical standard in our relationships with all vendors of AltaPointe.  We believe it is important for you, as a prime trading partner, to understand our vendor policies regarding vendor relationships and our responsibility to enforce those policies.

In addition to being bound by the overall AltaPointe code of conduct and its guidance on gifts and amenities from vendors, Purchasing Department staff cannot accept gifts or amenities from vendors under any circumstances. Please ask your representatives who interact with the AltaPointe Purchasing Department not to offer any gifts or amenities of any value and to avoid placing any of our staff in any situation that could affect their employment with AltaPointe.

Purchasing Department Mission

As a department of Finance & Accounting, the Purchasing Department will provide procurement expertise to assure the timely acquisition and distribution of goods and services for the continuum in accordance with policies and procedures established by AltaPointe Health Systems, Inc. We are committed to working with all departments of the company to identify, develop, and implement procurement practices that will find the right products and services to meet the support needs of AltaPointe.

Purchasing Department Policies

Contracting Policy

  • Relationships with vendors are managed only through the Purchasing Department.
  • Contract/agreement negotiations are only conducted by the Purchasing Department.
  • No disbursements will be issued without the approval of the Purchasing Department through properly executed Purchase Orders issued prior to the delivery of goods or the performance of services.
  • AltaPointe divisions, programs and locations will obtain the appropriate departmental authorization and contact the Purchasing Department prior to contacting vendors.
  • Contract signing authority is limited to the designated AltaPointe Corporate Officers only.
  • Vendors will adhere to AltaPointe terms & conditions. Any exceptions will need to be reviewed and may promote delays.

Price Parity Policy

  • Vendors will provide pricing consistency across all AltaPointe divisions, programs and locations.
  • Contracts facilitated by the Purchasing Department are applicable to all AltaPointe divisions, programs and locations.

Routine Order Form Policy

  • The Purchasing Department is solely responsible for the addition, deletion, or changes to items on the routine order forms for office and janitorial supplies.
  • The Purchasing Department will not add items where acceptable alternatives are currently in the AltaPointe Purchasing Department order guides.
  • The Purchasing Department will not add items without the additional approval of the upper leadership when additional costs will be incurred.

Vendor Access Policy

  • All vendors must follow each AltaPointe divisions, programs and locations; local access plan, which may include being escorted by AltaPointe staff.
  • Local access plans should include a requirement for the vendor to stipulate the purpose of the visit and whether an advance appointment has been made.
  • The AltaPointe Purchasing Department will assist managers of divisions, programs and locations to insure compliance with their vendor access plans.

No PO – No Pay Policy

  • To ensure AltaPointe pay only for goods and services which have been properly ordered and authorized, invoices must contain a valid PO number for non-routine purchases.
  • The vendor will receive a Purchase Order number from the Purchasing Department prior to any commitment made.
  • Routine purchases for items such as office and janitorial supplies do not require a PO number.

Purchasing Department Vendor Application Process

Vendors who wish to do business with AltaPointe must follow the appropriate steps to be considered and approved. To expedite the process and insure fair practices, we ask vendors to adhere to the procedures. To begin the process, visit the Vendor Forms and Information page.

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